It is possible to have a top notch catering service, even if you are on a budget. Make sure you give yourself and your caterer lots of time for planning, so that you can really work out the details. There are a number of catering companies in your locale who would gladly work with you to meet your budget.
You'll want to take the time to research the caterers in your area until you find the most suitable one for your event. You could ask friends for referrals, and get at least a few caterers to choose from.
Make sure the caterer you choose wants to help you, and knows that you are on a very tight budget. Also, realize that finding a good deal might be harder if your event falls in a busy time for caterers.
Ask for menu suggestions and affordable options. Use your caterer's experience and skills, they do this every day!
Try to choose a caterer that specializes in the your type of event. For big events, hire a caterer well in advance, up to a year: wedding and holiday seasons may often mean higher prices, so consider an alternative date for your event.
Always find out all the details that can translate to extra costs with your caterer, including their written policies, delivery fees, staffing fees, circumstantial fees, taxes and gratuity, and anything else that may appear on a bill. Get everything in writing. Make sure that your contract details every individual aspect of your event. Do not assume that things that are not listed are being taken care of. Review especially before you sign the contract, since if it is not in writing and something does not get handled like you expected it to, it may be hard to fight for compensation on this issue.
Flashy ads and highly polished promo material might be something to watch out for, for often these are expensive to create and end up costing you in the end. This is not always the case, so make sure you do your research.
Big Savings, Easy
Create a smaller guest list.
For weddings, arrange for the cake on your own.
Think about paring down the liquor selection. You can serve only beer, wine and champagne instead. Or one of these. If you must have a true cocktail at your event, add only one or two, or add just one or two versatile spirits to your drink menu, like vodka or whiskey.
You may find a caterer that will allow you to bring your own wine and spirits. They may only charge you a corkage fee for wine served during dinner. If this is the case, choose a wine and spirit supplier who will buy back your unopened bottles, often referred to as a "buyback policy".
Cut down the number of courses, or even consider a buffet instead of the more formal sit-down meal. This requires fewer staff, and perhaps then you can even upgrade the menu to offer an item you really had your heart set on.
Instead of dinner, serve lunch, brunch, or even just a dessert reception. Skip the hors d'oeuvres altogether and pile self-serve cocktail tables high with beautiful cheeses, breads and fresh fruits.
Formal vs. Casual
Consider a more casual themed event, fine china and fancy ware will drive your costs up. Your guests will enjoy great food served on a study plate more than inferior foods served on high dollar china.
Your menu should be chosen carefully, and work with your caterer closely. Keep away from high priced ingredients and labor intensive dishes. With this in mind, you will be well on your way to a spectacular event, with great pricing.
Information:
Want to find out more about Birmingham Catering, then visit Barry Taylor's site on how to choose the best Birmingham Caterer for your needs.
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